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SAP BW Tips and Business Information Warehouse Discussion Forum

SAP Business Information Warehouse (BW) is SAPīs Data Warehouse solution. It has been specially developed to allow you to gather and analyze all kinds of statistical information in the best possible way. 


The SAP Business Information Warehouse (SAP BW) is a core element of mySAP.com. SAP BW is an enterprise-wide information hub that enables data analysis from R/3 and other business application, including external data sources such as databases and the Internet. SAP BW also offers easy integration with other mySAP solutions, such as mySAP Supply Chain
Management (mySAP SCM), mySAP Strategic Enterprise Management (mySAP SEM), and mySAP Customer Relationship Management (mySAP CRM).

SAP BW is a comprehensive end-to-end data warehouse solution with optimized structures for reporting and analysis. To help knowledge workers quickly mine an enterpriseís business data, SAP BW is equipped with preconfigured information models and reports, as well as automatic data extraction and loading methods. 

With an easy-to-use Microsoft Excel-based user interface, you can create, format, and analyze reports, and publish those reports to the web. Built for high performance, SAP BW resides on its own dedicated server. Online Transaction Processing (OLTP) and reporting activities are therefore separated, and system performance is not compromised.

If you have any SAP Business Information Warehouse queries, please feel free to raise it in the SAP BW Forum.

SAP APO Tips and SAP Advanced Planner/Optimizer Discussion Forum

Listed here are practical and helpful SAP APO Stuff to assist those supporting the SAP Advanced Planner and Optimizer Modules.  If you have any SAP Advanced Planner and Optimizer questions, please feel free to raise it in the SAP APO Forum.

SAP Advanced Planner and Optimizer is a component of the mySAP Supply Chain Management solution that you use for planning and optimizing supply chain processes at a strategic, tactical, and operational planning level.

- With APO - Simultaneous Material & Capacity Planning is possible, as against R/3 PP
- APO Planning is capable of taking all the constraints into consideration with Planning for Capacities/Scheduling
- APO Resource (workcenter in R/3) does a Capacity availability check before scheduling an activity, if capacity is not available, it finds the immediate next available slot & schedules the activity there. This is not possible with R/3

SAP Business WorkFlow Tips and WF Discussion Forum

Practical and helpful SAP WORK FLOW Stuff to assist those who seek to know more about the SAP Business Workflow. 

SAP Business Workflow can be used to define business processes that are not yet mapped in the R/3 System. These may be simple release or approval procedures, or more complex business processes such as creating a material master and the associated coordination of the departments involved. SAP Business Workflow is particularly suitable for situations in which work processes have to be run through repeatedly, or situations in which the business process requires the involvement of a large number of agents in a specific sequence.

You can also use SAP Business Workflow to respond to errors and exceptions in other, existing business processes. You can start a workflow when predefined events occur, for example an event can be triggered if particular errors are found during an automatic check.

SAP provides several workflows that map predefined business processes. These workflows do not require much implementation. 

SAP Workflow Reference Book
SAP Workflow Interview Questions, Answers, and Explanations

Practical Workflow for SAP - Effective Business Processes using SAP's WebFlow Engine

Workflow Management With Sap Webflow: A Practical Manual

SAP HU - SAP Handling Unit Management (HUM)

The SAP HU is used for tracking the handling units used by the materials.† Some common handling units are packagings materials like cartons, pallets etc.

In the SAP system, the handling unit (HU) expands on the shipping unit. Handling units can be nested and you can also create new handling units from several handling units as often as you like. At the material item level, HUs contain the complete material identification, the quantity, and, in the case of serial numbers, the respective object list. Handling units have unique,
scannable identification numbers that can be developed according to standards such as EAN 128 or SSCC.

Handling units contain all inventory management information of the materials they contain that are maintained in Inventory Management. There are also status messages that you can call up at any time that indicate whether a handling unit is only planned or if the ship-to party has been notified of the arrival of this handling unit, or whether it is in the warehouse or has already been posted to goods issue. The integrated history function also records each business process in
the life cycle of each handling unit, meaning that you can track the handling unitís path and development at any time.
Refer to : Logistics -> Central Functions -> Handling Unit Management

In HU-managed storage locations, all goods movements are executed through the specification of the respective HUs, and Inventory Management is performed through the handling units. If you are working without HU-managed storage locations, you can work with handling units (without stock information) as before in the delivery and in the shipment.

In HU-managed storage locations, materials can be managed in HUs only. Mixed stock made up of packed and non-packed materials within the same storage location are not supported. HUs can also be managed in interim storage types. Unpacking a material from a HU means that the stock of the material is posted to a storage location that is not HU-managed.

If you call up normal material movements in connection with an HU-managed storage location, a delivery is created, rather than a direct material posting, which has been the procedure up to now.

Please note that if you want to use 311 to move the material already in stock, but in a non HUM Storage Location and you want to transfer those materials into a HUM Storage Location 304.† If this is the case you can use the transaction VLMOVE with the destination plant and storage location. Before that you have to create the HU with the transaction code HU02 Storage location: where the material is and the status: in stock.

Handling units are unique at client level in at least one system. Using an indicator at client level, you can control whether you are going to work with the HU functions. Since the handling unit is a physical unit, the central logistics processes are controlled through the input of the handling unit identification. These processes include putaway, picking, and stock transfers, as well as goods receipts and goods issues.

A handling unitís mobility can be limited if quality checks are active. Changes in the stock category caused by a quality inspection are made using a posting change in the handling unit.

There is also a report available that you can use to find and display handling units using different selection criteria such as material, packing instruction, or storage location.

Although the handling unit is basically a unit that remains constant in the system, you can change it by repacking the materials it contains. All the packing functions, such as packing, repacking, and unpacking, are completely supported by the handling unit functionality. In this way, handling units can be created in production, during goods receipt, or in the packing areas of the warehouse. If you have automatic packing, the handling unit is created from the packaging proposals defined in the system (from the packing instructions, for example).

SAP DMS - Document Management System

SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.

With the document management system, users will be able to view the documents with ease within their SAP systems.

Installing the SAP DMS requires a little bit of planning on how you want to do it.

You have to give a little thoughts to stuff such as :-

1.† The total numbers of documents that will be store monthly.

2.† The average file size of each documents.

3.† The capacity of your present R/3 system.

4.† Your present network bandwidth.

5.†† Document Archiving Strategy.

6.†† Backup and Recovery Plan.

Additional purchasing of hardware are required, especially if you have large amount of documents to stored.

With this in mind, you can then decide on how you want to do it.

You can do this in a few ways :-

1.† Import the documents into the R/3 system.

2.† Use an external document server.

3.† Have a dedicated PCs where all the documents are stored.

Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.

Options 1 requires you to setup the conversion interface.†

The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.

Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-

For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.

Configure SM30 - V_TDWE_C1

Put this command in your autoexec.bat

SET HOSTNAME=PC1234

Restart your pc.

You can create/manage your documents in transaction code CV01N / CV02N

Assigning Documents to a Material Master Record

Access a material master record in Create or Change mode, and select Basic Data.†

To create links to documents, choose Additional data -> Document data.

The Link to Documents dialog box appears.

Assign one or more documents to the material.†

If you do not know what the document number is, you can search for it using the search help or by choosing Find document.

When assigning a document to a material, you have the following options:

1. Viewing the document by choosing it in the Link to Documents dialog box.

2. Viewing any originals of the document by positioning the cursor on the document and†
†† choosing Display originals in the Link to Documents dialog box.

To return to the Basic Data screen, choose Continue.

Save your data.†

Best regards,
SAP Basis, ABAP Programming and Other IMG Stuff

SAP Data Migration with LSMW

No ABAP effort are required for the SAP data migration.† However, effort are required to map the data into the structure according to the pre-determined format as specified by the pre-written ABAP upload program of the LSMW.

The Legacy System Migration Workbench (LSMW) is a tool recommended by SAP that you can use to transfer data once only or periodically from legacy systems into an R/3 System.

More and more medium-sized firms are implementing SAP solutions, and many of them have their legacy data in desktop programs. In this case, the data is exported in a format that can be read by PC spreadsheet systems. As a result, the data transfer is mere child's play: Simply enter the field names in the first line of the table, and the LSM Workbench's import routine automatically generates the input file for your conversion program.

The LSM Workbench lets you check the data for migration against the current settings of your customizing. The check is performed after the data migration, but before the update in your database.

So although it was designed for uploading of legacy data it is not restricted to this use.

We use it for mass changes, i.e. uploading new/replacement data and it is great, but there are limits on its functionality, depending on the complexity of the transaction you are trying to replicate.

The SAP transaction code is† 'LSMW' for SAP version 4.6x.

For those with the older SAP version (4.7 and below), the data migration programs might not have been pre-loaded.

You can download the LSMW at no cost from SAPNet under Services, SAP Methodology and Tools, category Tools.

If you are an existing SAP customer with an OSS ID, you can access the SAP Service Marketplace to download the† LSWM for your Basis teams to install to your SAP system: http://service.sap.com/lsmw

The LSM Workbench carries out the following tasks:

  • Reads the transfer data from one or more files (for example, spreadsheets, sequential files etc.)
  • Converts the data from the source format into the target format
Note that with background processing, the input file must not be located in the presentation server. Access to presentation server files is only possible when you are working online. SAP CATT - Computer Aided Test Tool

Just sharing my experiences with CATT (although, I have not used this feature in the last 2 years or so !).

Simply, any one in SAP can use this tool as long as you can access to the tcode.† I used CATT atleast in 3 different SAP modules.† Typically, in SAP projects, CATT execution is a favorite task for "technical" associates.† When the technical resources are either not available immediately or their plate is full with other important tasks, functional associates can simply jump into this activity, since there is no coding or programming involved.† This tool has been a great gift from SAP since I am a functional person and could not do coding !† I can remember at least 30 or 40 occassions where I used CATT to get this and that done.

Below find few examples:
1. Created multiple sales orders (excess of 200) in a matter of minutes for the purpose of end user training
2. Created multiple purchase ordes (excess of 200) in a matter of minutes for the purpose of end user training
3. Created Deliveries for the sales orders in a matter of minutes for the purpose of end user training
4. Created config. entires, if the volume of records is large.† I remember once I entered 900 records.
5. Extensively used in preparing the transactional data for the purpose of archiving.† It worked impeccably.
6. Loading of master data (example: material groups)

Note: Upon execution of CATT, it is very possible that some records will fail, which have to be addressed manually.† SAP really needs to further enhance this area of CATT because, there is no easy way of identifying the failed ones, it has to be done manually.† One workaround is simply download the result into an Excel and using sort feature of Excel, identify the failed ones and deal with them manually

A D V E R T I S E M E N T

A D V E R T I S E M E N T

S A P - R E S O U R C E S


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